Open access

FAQ - Frequently Asked Questions

  1. Why should I deposit my articles into JYX?
  2. Where do I send the full text file of my article?
  3. What version of the article should be added?
  4. What is a final draft? What is so called post-print version?
  5. What permissions are required to parallel publish an article in JYX?
  6. Where can I check the rights?
  7. In which format should the file be? PDF? Word?
  8. Will the copyright be handed out to JYX repository after depositing? 
  9. Can I save into JYX my earlier production from the time when I wasn't yet JY's staff?
  10. I have published in BMC open access journals. Do I also have to save them in JYX repository?
  11. I have saved my articles on the open archive used on my discipline. Do I need to do double work and save them also in JYX?
  12. Is it possible to save into JYX other kind of digital material too, data sets for example? Or is it meant only for articles?

NB. Please see also  "Fifteen Common Concerns - and Clarifications"

 

1. Why should I deposit my articles into JYX?
Archiving in the Digital Archive and parallel publishing bring many benefits to the researcher/university:

    • Add to the visibility of the research
    • Add to the impact of the research (impact on bibliographic references; see research on the subject)
    • Give a publication a permanent web address
    • Enable enrichment of data (e.g. including data)
    • Articles are easier available to the author him/herself
    • Fill the recommendations of EU and many funders for favouring Open Access policy
    • Free the researcher and the department from maintaining their own publication archives or data archives
    • Contribute to humanitarian thinking
    • NOTE: It is free of charge. No similar author fees as in OA journals

2. Where do I send the full text of my article?
To parallel publish, please submit the full text file of your article (the final draft version of it) at the same time while notifying the Library about your new publications. Please use this form. You may also send the files to the address tutka-publications@jyu.fi.

 

3. What version of the article should be added?
It is best to add the so-called final draft version. The author’s latest version of the paper after peer-review, with revisions having been made. In terms of content it is the same as Publisher’s final PDF, but in terms of appearance it is not. The layout of the article differs from the article published in the print journal. Also called Author's Post-print.

Final draft is the most common version allowed by publishers. The final published version (the one published in the print paper) is usually prohibited by the publishers.

 

4. What is a final draft? What is so called post-print version?Final draft is the author’s last version of the paper after peer-review, with revisions having been made. In terms of content it is the same as Publisher’s final PDF, but in terms of appearance it is not. The layout of the article differs from the article published in a print journal. The pagination, for instance, may vary. A bit confusing term Post-print means the same.  That is to say the term ‘post’ refers to the peer-review process, not the actual printing.

 

5. What permissions are required to parallel publish an article in JYX?

    • Just ask permission from your co-writers – if there are any. Verbal permission is enough. Just the polite checking that no one has anything against the parallel publishing.
    • Then,  if you have materials protected by copyright in your article, i.g. photos, maps, etc. made by some one else, you should have permission to publish them as well.
    • That’s all. Library takes care of the permission from the publisher, who has earlier published the article. You don’t need to do that.

 

6. Where can I check the rights?
In most cases the publisher's policy on parallel publishing can be checked at the SHERPA/RoMEO database. SHERPA/RoMEO is a service which collects information on publishers' and journals' policies on parallel publishing. If the journal's policy cannot be found at SHERPA/RoMEO and there is no mention of it at the publisher's web site, the publisher must be separately asked for permission to publish.
NOTE: The library is responsible for checking the publisher's policy on publishing permissions. The author him/herself does not need to do it. 

 

7. In which format should the file be? PDF? Word?
Preferably in PDF format. However, you can also send the article as Word document, if you cannot change the format. We’ll change the format in the library then.

 

8. Will the copyright be handed out to JYX repository after depositing?
No.  JYX repository won’t  take your copyright.

 

9. Can I save into JYX my earlier production from the time when I wasn't yet JY's staff?
Technically yes, but in practice no. That is because of publisher’s policies. Publishers usually allow parallel publishing to researcher’s own university archive. That is to say your earlier production should be saved in the archives of those organizations where you have worked while publishing it.

 

10. I have published in BMC open access journals. Do I also have to save them in JYX repository?
No. JYX is able to harvester BMC journals. That is to say the articles published in BMC journals should come into JYX automatically.

 

11. I have saved my articles on the open archive used on my discipline. Do I need to do double work and save them also in JYX?
No, not necessary. The most important thing, the openness, is already fulfilled. No need to do double work. However, you may also deposit the articles into JYX if you like. The articles get even more visibility, and JYX brings other benefits as well.

 

12. Is it possible to save into JYX other kind of digital material too, data sets for example? Or is it meant only for articles?
JYX is meant for all kind of digital material. You can deposit electronic books, pictures, seminar presentations or what ever digital material you like. For the data sets JYX is just the right place. Data sets will actually be an important resource in JYX in the future.